There are many different types of positions here at the College and because of this, the Payroll procedure is important to each employee. Please take some time to review this procedure.
On this page you will find required documents used to make payroll happen and informational documents including pay calendars and process instructions.
Direct Deposit/Time Record
Employee Self-Service Information Sheet - this sheet explains how an employee has access to their personal information online through PAWS.
Payment Forms & Instructions
-Adjunct Faculty -Overload Employment Form Instructions - FAQ's for the overload employment form.
-Adjunct Faculty -Overload Employment Form - to be completed for income to be received by the
Adjunct Faculty member.
-Human Resources Information Form Instructions - FAQ's for the Human Resources Information Form.
-Human Resources Information Form - to be completed by supervisors so that income can be received.
Web Leave Reporting
Web Time Entry
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There is required paperwork that needs to be completed prior to or on your first day of work. This paperwork is:
-Personal Data Sheet - The Personal Data Sheet captures general employee information necessary for initial
data entry into the College's administrative software.
-I-9 Form Documentation - Page nine of this form will provide you with the acceptable forms of
identification necessary to prove your employment eligibility. This proof requires either one item under List
A or one item under List B and one item under List C. Note: Section 2 of the I-9 Form must be completed
by an employee of Barton County Community College or a notary as authorized under the Office of Human
Resources' I-9 Procedure for Remote New Hires.
-Beneficiary names, addresses, birth dates and Social Security Numbers (if applicable)
-Social Security Number Verification - Whether the original card or the receipt provided by the Social
Security Administration when you have recently applied for a new card showing your name and Social
-Dependent birth dates and Social Security Numbers for health insurance (full-time employees only)
-Direct Deposit - Requires the submission of a voided check or an authorization agreement for automatic
deposits from your bank (student employees not eligible for this benefit)
-Oath Form - Signing this form must be done in the presence of a notary.
-Receipt of Barton Community College Online New Employee Guide
-Staff One-Time Payment Request Form- This one-time payment form is only to be used for "ad hoc"
assignments not lasting longer than one pay period and shall not be used to pay individuals already
working for the College in another capacity. This form must be accompanied by a W-4 form, K-4 form, I-9
form, and an Oath form. For repeat payees, please check to see if these forms must be resubmitted.
Office of Human Resources
Kirkman Visitor Center
Mon.-Thurs., 7:30 a.m.-5 p.m.
Fri., 7:30 a.m.-4 p.m.