Payroll

There are many different types of positions here at the College and because of this, the Payroll procedure is important to each employee. Please take some time to review this procedure.

On this page you will find required documents used to make payroll happen and informational documents including pay calendars and process instructions.

Direct Deposit/Time Record

Direct Deposit

Hourly Employee Time Record   |   Decimal Equivalents of Minutes Chart

Self-Service

Follow instructions in the Employee Self-Service Information Sheet to access personal information through PAWS.

Pay Calendars

2019 Hourly Employee Calendar   |   2019 Salaried Employee Calendar

2020 Hourly Employee Calendar   |   2020 Salaried Employee Calendar

IRS Tax Withholding Estimator 

The IRS encourages employees to use the Tax Withholding Estimator to do a quick "paycheck checkup".  To access the estimator, click here.  

Payment Forms & Instructions

Human Resources Information Form Instructions - FAQ's for the Human Resources Information Form.
Human Resources Information Form - to be completed by supervisors so that income can be received.
Human Resources Information Form (Grant Funded Positions) - to be completed by supervisors of grant employees so that income can be received.

Student Employee/Supervision Training 

Training Course

TimeClock Plus

Student Training Packet
Supervisor Training Packet
Supervisor Training Video

Web Leave Reporting

Adjunct Faculty - Entering Earning Leave Through Web Leave Reporting

Web Time Entry

Employee

#1 - How Do I Access and Fill Out My Time Sheet?
#2 - Employees: Other Functionality Found on the Time Sheet Screen
#3 - How Do I Submit My Time Sheet for Approval?
#4 - How Do I Check the Status of My Time Sheet?
     - Quarter Hour Increments Chart-Quarter Hour Increments Chart
     - Web Time Entry FAQ's

Supervisor

#5 - Approvers Information
#6 - Proxy Set-up for Approvers
     - Web Time Entry FAQ's

Required Paperwork

In order to view the documents in this site, you will need to have Adobe Reader installed on your computer. If you do not have Adobe Reader, visit the Adobe website to download. Follow the directions to download the file and complete the installation. Bookmark this page on our site, so you can return to it after you install Reader.

There is required paperwork that needs to be completed prior to or on your first day of work. This paperwork is:

  • Personal Data Sheet - The Personal Data Sheet captures general employee information necessary for initial data entry into the College's administrative software.
  • W-4 Form 
  • K-4 Form 
  • I-9 Form Documentation - Page nine of this form will provide you with the acceptable forms of identification necessary to prove your employment eligibility. This proof requires either one item under List A or one item under List B and one item under List C. Note: Section 2 of the I-9 Form must be completed by an employee of Barton County Community College or a notary as authorized under the Office of Human Resources' I-9 Procedure for Remote New Hires.
  • Beneficiary names, addresses, birth dates and Social Security Numbers (if applicable)
  • Social Security Number Verification - Whether the original card or the receipt provided by the Social Security Administration when you have recently applied for a new card showing your name and Social Security Number
  • Dependent birth dates and Social Security Numbers for health insurance (full-time employees only)
  • Direct Deposit - Requires the submission of a voided check or an authorization agreement for automatic deposits from your bank (student employees not eligible for this benefit)
  • Oath Form - Signing this form must be done in the presence of a notary.
  • Receipt of Barton Community College Online New Employee Guide
  • Student Employee Confidentiality & Non-Disclosure Agreement 
  • Staff One-Time Payment Request Form - This one-time payment form is only to be used for "ad hoc" assignments not lasting longer than one pay period and shall not be used to pay individuals already working for the College in another capacity. This form must be accompanied by a W-4 form, K-4 form, I-9 form, and an Oath form. For repeat payees, please check to see if these forms must be resubmitted.