College Operations

Click on the policies below to learn more about each one. 

Policy 1100 - Emergency Cessation of Operations

The President or his/her designee has the authority to temporarily cease the operation of the College or any campus and/or instructional location.

(Revised and approved by President on 10/8/07)

Policy 1101 - Policies/Procedures

Procedure 2101 - Policies/Procedures

The President, as authorized by the Board of Trustees, shall have the authority for final approval of all operational policies and procedures and shall establish guidelines through which new policies/procedures may be presented for consideration.

(Revised and approved by President on 10/8/07)

Policy 1102 - Institutional Focus and Direction

Procedure 2102 - Institutional Planning and Effectiveness

The President or his/her designee has the authority to establish institutional focus and direction with respect to accreditation, continuous quality improvement, planning and the establishment of institutional goals.

(Approved by President on 1/19/10)

Policy 1105 - College Closing

Procedure 2100 - College Closing – Inclement Weather

The President or his/her designee is authorized to close the College at all locations for inclement weather or other reasons as determined by the President or his/her designee.

(Revised and approved by President on 10/8/07)

Policy 1106 - College Communications

Procedure 2105 - College Response to Media Requests 
Procedure 2105A - Public Relations-Use of Photos/Video in Print and Electronic Media 
Procedure 2108 – Social Media

The President or his/her designee is authorized to establish procedures for internal/external dissemination of College information.

(Revised and approved by President on 10/8/07)

Policy 1107 - Contracts and Other Institutional Commitments

Procedure 2107 – Partnership Relations 
Procedure 2109 – Contracts, Agreements, MOU

The President and/or his/her designee are the only persons authorized to sign contracts or make similar commitments, such as partnership relations, on behalf of the College. Commitments made by unauthorized employees may become their personal obligation and may subject them to disciplinary action.

(Approved by President on 10/8/07)

Policy 1108 - College Logos and Other Representations

Procedure 2106 - College Logos and Other Representations

The President or his/her designee is authorized to establish procedures for the use of the College's official logo, its Cougar mascot and other representations of the College and its programs.

(Revised and approved by President on 10/8/07)

Policy 1109 - Phone and Mail Systems

Procedure 2110 – Phone and Mail Systems

The President or his/her designee is authorized to establish procedures for the use of the College's phone and mail systems.

(Revised and approved by President on 10/8/07)

Policy 1110 - Use of Computers/College Computing and Information Systems

Procedure 2111 - Use of Computers/College Computing and Information Systems 
Procedure 2111A - Barton Community College Individual Email Address

The President or his/her designee is authorized to establish procedures for the use of the College's computers and College computing and information systems.

(Revised and approved by President on 10/8/07)

Policy 1111 - Information Technology Purchases and Projects

Procedure 2112 – IT Purchases and Projects 
Procedure 2113 – Information Services Data Backup

The President or his/her designee is authorized to establish procedures for Information Technology purchases, projects and other initiatives.

(Revised and approved by President on 10/8/07)

Policy 1115 - Professional Liability Protection

The President or his/her designee shall provide professional liability insurance to protect the Board of Trustees, the College, and the College's employees with regard to the actions performed within the line of their duties and job functions. The protection afforded shall be limited to the terms of the insurance policy.

(Revised and approved by President on 10/8/07)

Policy 1120 - Tuition Scholarships

Procedure 2115 –Tuition Scholarships

The President or his/her designee is authorized to provide tuition scholarships to eligible employees, qualifying Trustees, and eligible dependents as set out in established procedure.

(Revised and approved by President on 11/22/10; Effective 7/1/11)

Policy 1125 - Equal Employment Opportunity, Equal Education Opportunity and Affirmative Action

Procedure 2121 – Compliance Officer 
Procedure 2123 - Title IV Student Aid Fraud

To provide equal employment, advancement and learning opportunities to all individuals, employment and student admission decisions at Barton will be based on merit, qualifications, and abilities. Barton County Community College does not discriminate on the basis of race, color, national origin, sex, disability, age or any characteristic protected by law in all aspects of employment and admission in its education programs or activities. Any person having inquiries concerning Barton County Community College’s non-discrimination compliance policy, including the application of Equal Opportunity Employment, Titles IV, VI, VII, IX, Section 504 and the implementing regulations, is directed to contact the College’s Compliance Officer, Barton County Community College, Room A-123, Great Bend, Kansas 67530 (620) 792-9234. Any person may also contact the Director, Office of Civil Rights, U.S. Department of Education, Washington, DC 20201.

(Revised and approved by President on 12/16/13)

Policy 1126 - Drug Free Environment

Policy 1126 – Drug-Free Environment

 

The College is committed to protecting the safety, health and wellbeing of all employees, students and visitors in the educational and work environment. We recognize that alcohol abuse and drug use pose a significant threat to our goals. Therefore, we have established a drug-free program that balances our respect for individuals with the need to maintain an alcohol and drug-free environment.

 

Standards of Conduct

In compliance with the Federal Drug Free Workplace Act of 1988 (Public Law 100-690) and the Drug Free Schools and Communities Act of 1989 (Public Law 101-226), the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance or abuse of alcohol (as defined in these Acts) by a student, employee or visitor on college property and/or at a college event or activity is prohibited unless its use is in accordance with Policy 1220-Service of Alcoholic Beverages for Special Events, or as allowed by law by Barton’s housing staff within their private residences. Furthermore, it is prohibited for an employee to come to work under the influence of a controlled substance or alcohol.  In addition, smoking and smokeless tobacco are prohibited in college facilities and college vehicles. (See Appendix for more information.)

 

Legal Sanctions

Federal and state laws prohibit the unlawful possession, use, or distribution of illicit drugs and alcohol. Conviction for violating these laws can lead to imprisonment, fine, probation, and/or assigned community service. Students convicted of a drug-related offense may be ineligible to receive federal grants or loans. Barton Community College will fully cooperate with the local, state, and federal authorities in the enforcement of all applicable laws. (See Appendix for more information.)

 

Health Risks

The consumption of alcohol and drugs of any level may have serious risks, such as altered mood (anxiety, apathy, paranoia, psychosis); altered behavior (impaired coordination); sleep disorders, addiction, altered breathing and heart rate; communication of infectious disease; distorted senses; unconsciousness leading to coma; and permanent damage to the liver, heart and central nervous system leading to death. For more information, consult your physician, or your local or College library. (See Appendix for more information.)

 

Assistance Programs

The College recognizes that alcohol and drug abuse and addiction are treatable illnesses. We also realize that early intervention and support improve the success of rehabilitation. To support our employees and students, our drug-free policy:

  • Encourages employees and students to utilize the services of qualified professionals in the community to assess the seriousness of suspected drug or alcohol problems and identify appropriate sources of help.
  • Allows employees the use of eligible accrued leave while seeking treatment for alcohol and other drug problems.

Treatment for alcoholism and/or other drug use disorders may be covered under employee and student health plans. However, the ultimate financial responsibility for recommended treatment belongs to the employee or student. (See Appendix for more information.)

 

Confidentiality

All information received by the College through the drug-free program is confidential communication. Access to this information is limited to those who have a legitimate need to know in compliance with relevant laws and College policies.

 

Attendance/Employment Conditions/Disciplinary Sanctions

Students, employees, and visitors must abide by the terms of this policy or be subject to disciplinary action up to and including expulsion or termination of employment as may be provided in the Student Code of Conduct procedure or the Employee Conduct and Discipline procedure.

  • Students receiving performance awards or athletic scholarships may be subject to random drug screening and/or testing in order to assure compliance with these Acts and College policy.
  • The College reserves the right to test employees for a controlled substance or abuse of alcohol with reasonable suspicion of cause to assure compliance with these Acts and College policy.
  • Employees must notify the College of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. Such notice shall be provided in writing by the employee to the Director of Human Resources.
  • Sanctions will be imposed against students, employees, or visitors found to be in violation of this policy. (See Appendix for more information.)

College Requirements

  1. When appropriate, notify any granting agency within ten (10) days of receiving notice of any employee criminal drug statute conviction.
  2. Take appropriate personnel action within 30 days of receiving notice of a violation of College policy or criminal drug statute conviction, including but not limited to;
    1. Referral for prosecution and employment termination.
    2. Referral of employee to a Counseling/Rehabilitation Program;
    3. Require convicted employee to participate satisfactorily in drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency.
  3. Make a good faith effort to continue to maintain a drug-free environment, including policy statement distribution and education.
  4. Maintain a procedure to provide Annual Notification to Students and Annual Notification to Employees relevant to this policy and conduct a biennial review of this procedure.

Appendix

 

(Revised and approved by President on 5/7/07)

 

10/24/13 (minor revision); 8/14/18 (minor revision); 9/27/19 (minor revision)

Policy 1127 - Freedom of Information

Procedure  2120 – Freedom of Information

The Director of Public Relations and Marketing is the Freedom of Information Officer for the College and all requests regarding information that is covered under the Freedom of Information Act are to be referred to the Director or his/her designee.

(Revised and approved by President on 11/18/08)

Minor revision 5/16/14

Policy 1129 - Worker's Compensation and General Liability Insurance

The College provides Worker's Compensation Insurance for all employees as required by law. The College also purchases general liability insurance for incidents/accidents involving students and visitors.

In the event of an incident (an occurrence not resulting in immediate medical attention) or an accident requiring immediate medical attention involving students, employees, or visitors to College premises, an Incident/Accident Report Form should be completed within twenty-four (24) hours and returned to the appropriate College official as specified on the form. Incident/Accident Report Forms may be obtained through the College's Office of Human Resources, Health Services, Business Office, or Campus Safety.

The College shall have the right to conduct tests for drugs or alcohol on employees who are involved in an accident occurring during a time when the employee is working for the College.

(Revised and approved by President on 3/9/10)

Policy 1131 - Personal Relationships

The College prohibits dating, sexual or intimate relationships between employees who can exercise power or control over another employee, students and/or student employees, unless they are legally married. College employees who do not adhere to this policy are subject to disciplinary action up to and including termination.

Personal Relationships Guidelines

Employees who are aware of employee/employee or employee/student relationships that are in violation of this policy must notify Human Resources immediately.

Employee/Employee Relationships

Unless they are legally married, a dating, intimate, or sexual relationship between a college employee who can exercise power or control over the other employee is prohibited. People in positions of authority who abuse or appear to abuse their power cause severe damage to the college.

Employee/Student Relationships

Unless legally married, dating, intimate or sexual relationships between a student and any college employee who can exercise power or control over that student is prohibited. Many employees of the college exercise various types of control or power over students. This power can be in the form of praise, criticism, disciplinary action and evaluation, financial aid, playing time for athletes, recommendations for employment or further education, or bestowing any other benefit on them. Such relationships, even though apparently consensual, create inherent conflicts of interest, tend to be exploitive in nature, and call into question the judgment and professionalism of the college employee. These relationships greatly increase the chances that the employee in the position of power will abuse that power or appear to abuse it to exploit the student or favor that student, unfairly placing other students at a disadvantage.

(Approved by President on 10/27/08)

Policy 1132 - Civil Rights Equity Resolution for all Students, Employees, Guests, and Visitors

Please Note: To read entire policy, please click here.

ATIXA  2020  ONE POLICY,  TWO  PROCEDURES MODEL USE AND  ADAPTATION  OF  THIS MODEL WITH CITATION TO ATIXA IS PERMITTED THROUGH A LIMITED LICENSE TO BARTON COMMUNITY COLLEGE (hereinafter  “Barton”) ALL OTHER RIGHTS RESERVED. ©2020.  ATIXA 

Rationale  for  Policy
Barton is  committed  to  providing  a  workplace and  educational  environment,  as  well  as  other benefits,  programs,  and  activities,  that  are  free  from  discrimination,  harassment,  and retaliation. To  ensure compliance with  federal  and  state  civil  rights  laws  and regulations,  and to affirm  its commitment  to promoting the  goals  of  fairness  and equity  in all  aspects  of  the educational program or  activity,  Barton has developed internal  policies  and procedures  that  provide a prompt,  fair,  and  impartial  process  for  those  involved in  an allegation of  discrimination or harassment  on  the basis  of protected  class  status,  and  for allegations  of  retaliation.  Barton values  and upholds  the  equal  dignity  of  all  members  of  its  community  and strives  to  balance  the rights  of  the  parties  in the grievance process  during what  is  often a difficult  time  for  all  those involved.

Applicable Scope
The  core  purpose  of  this  policy  is  the prohibition of  all  forms  of  discrimination.  Sometimes, discrimination involves  exclusion from  or  different  treatment  in activities,  such as  admission, athletics,  or employment.  Other  times,  discrimination takes  the  form  of  harassment  or,  in  the case of  sex-based  discrimination,  can encompass  sexual  harassment,  sexual  assault,  stalking, sexual exploitation,  dating violence,  or  domestic  violence.  When  an  alleged violation of  this  anti- discrimination policy  is  reported,  the allegations  are subject  to  resolution using  Barton’s “Process  A”  or  “Process  B,” as  determined by the  Title IX  Coordinator,  and  as  detailed below.

When  the Respondent  is  a  member  of  the  Barton  community,  a  grievance process  may  be available regardless  of  the status  of  the Complainant,  who may or may  not  be a  member  of  the Barton community.  This  community  includes,  but  is  not  limited to,  students,1 student organizations,  faculty,  administrators,  staff,  and  third parties such  as  guests,  visitors, volunteers, invitees,  and  campers.  The procedures  below  may  be applied to incidents,  to  patterns,  and/or  to the campus  climate,  all  of  which may  be addressed and investigated  in accordance with this policy.

Title  IX  Coordinator
The  Title IX  Coordinator  oversees  implementation  of  Barton’s  policy  on equal  opportunity, harassment,  and  nondiscrimination.  The  Title IX  Coordinator  has  the primary  responsibility  for coordinating  Barton’s efforts  related  to  the intake,  investigation,  resolution,  and implementation of  supportive measures  to stop,  remediate,  and prevent  discrimination,  harassment,  and retaliation prohibited under  this  policy.

Independence and  Conflict-of-Interest
The  Title IX  Coordinator  manages  the  Title  IX  Team  and acts  with independence and authority free  from  bias  and  conflicts  of  interest.  The  Title  IX Coordinator oversees all  resolutions  under this  policy  and  these  procedures.  The members  of  the Title IX  Team  are  vetted  and trained to ensure  they  are  not  biased  for  or  against  any  party  in a specific  case,  or  for  or  against Complainants  and/or  Respondents,  generally.

To  raise  any  concern  involving  bias  or  conflict  of  interest  by  the  Title  IX  Coordinator,  contact  the Barton Community  College President  at  620-792-9301.Concerns  of  bias  or  a potential  conflict  of interest  by  any  other  Title IX  Team  member  should be raised  with the  Title  IX  Coordinator. 

Administrative Contact  Information
Complaints  or  notice of  alleged policy  violations,  or  inquiries  about  or  concerns  regarding  this policy  and  procedures,  may  be  made internally  to:

        Title IX  Coordinator
        Cheryl  Brown
        Title IX  Coordinator
        245 NE  30 Road
        Great  Bend,  KS  67530
        620-786-7441
        brownc@bartonccc.edu  or  titleix@bartonccc.edu
        https://bartonccc.edu/title-ix

Policy 1140 - Solicitation of Employees/Students

Procedure 2125 – Solicitation of Employees/Students

The President or his/her designee is authorized to establish internal and external guidelines for solicitation of employees and students.

(Revised and approved by President on 10/8/07)

Policy 1145 - Purchasing

Procedure 2130 – Requisitions

The President or his/her designee is authorized to establish purchasing procedures.

(Revised and approved by President on 10/8/07)

Policy 1150 - College Events

Procedure 2140 – Camps/Leagues

The President or his/her designee is authorized to establish procedures for College events.

(Approved by President on 9/17/07)

Policy 1155 - Fund Raising and Gift Solicitation

Procedure 2145 – Fund Raising and Gift Solicitation 
Procedure 2146 – Gifts, Gratuities, and Unrelated Compensation

The President or his/her designee is authorized to establish procedures for fund raising and gift solicitation on behalf of the College.

(Approved by President on 9/17/07)

Policy 1160 - Weapons

In order to promote a safe and secure campus and learning environment, Barton Community College prohibits the possession or use of Weapons(1) on Campus and at Off-Campus Activities, other than as set forth below.

Concealed Carry

In accordance with the Kansas Personal and Family Protection Act, K.S.A 75-7c01, and other applicable federal/state laws, it is permissible and will not be a violation of the Policy for the:

    I. carrying of a concealed Handgun(2) on Campus by legally qualified individuals, pursuant to Kansas Law, and also in accordance with the Concealed Carry Restrictions set forth below,     II. lawful carrying of a concealed Handgun by an employee performing College duties at an off-campus activity, when in accordance with applicable laws/polices for such location,

   III. lawful possession of a Handgun within a personal/non-College vehicle,

   IV. lawful possession of Weapons:

           a. by law enforcement officers while acting within the scope of the employment

           b. by military personnel who must carry a firearm as a part of their commission

           c. as necessary for the conduct of College approved programs and activities.

           d. by college employees that have been issued handguns as part of their job duties.

Open Carry Prohibited:

Except as otherwise specifically provided in the Policy Statement above, open carry of any firearm anywhere on Barton’s Campus is prohibited. Each entrance to each building shall be conspicuously posted with appropriate signs indicating that openly carrying a firearm into that building is prohibited.

Concealed Carry Restrictions:

Concealed Carry:  Each individual who lawfully possesses a Handgun on Campus shall be wholly and solely responsible for carrying, storing, and using that Handgun in a safe manner and in accordance with the law and this Policy.  Individuals who carry a Handgun on Campus must carry it concealed on or about their person at all times.  “Concealed” means completely hidden from view and does not reveal the Handgun in any way, shape, or form.  “About” the person means that and individual may carry a Handgun if it can be carried securely in a suitable carrier, such as a backpack, purse, handbag, or other personal carrier designed and intended for the carrying of an individual’s personal items.  The Carrier must at all times remain within the exclusive and uninterrupted control of the individual.  This includes wearing the carrier with one or more straps, consistent with the carrier’s design, carrying or holding the carrier, or setting the carrier next to or within the immediate reach and control of the individual.  Except in those instances where necessary for self-defense or transferring to safe storage and except as otherwise provided in this policy, it shall be a violation of this policy to openly display any handgun while on campus.

Restriction Pursuant to Kansas Law:   Kansas Law states that the only type of firearm that an individual can carry while concealed is a Handgun as defined above.  The following restrictions applicable to all firearms specifically apply to the concealed carrying of a Handgun under Kansas law and this Policy, and the violation of any of the following restrictions is a crime under Kansas law and a violation of this Policy:

    • An individual in possession of a concealed firearm must 

           o be at least 21 years of age [K.S.A. 21-6302(a)(4);

           o possess a valid provisional license issued pursuant to K.S.A. 75-7c03, and amendments thereto; or

           o possess a valid license or permit to carry a concealed firearm that was issued by another jurisdiction and is recognized in this state pursuant to K.S.A. 75-7c03.  

    • A firearm cannot be carried by an individual:

           o under the influence of alcohol or drugs to a degree as to render the individual unable to safely 
              operate the firearm (K.S.A. 21-6332),

           o who is addicted to and an unlawful user of a controlled substance [K.S.A. 21-6301 (a)(10)],

           o who is or has been a mentally ill person subject to involuntary commitment [K.S.A. 21-6301 (a)
              (13)],

          o with an alcohol or substance abuse problem subject to involuntary commitment [K.S.A. 
             21-6301 (a)(13)],

          o who had been convicted of a felony crime (K.S.A. 21-6304);

    • An automatic firearm cannot be carried [K.S.A. 21-6301 (a)(5)];

    • A cartridge which can be fired by a Handgun and which has a plastic-coated bullet with a core of 
      less than 60% lead by weight is illegal [K.S.A. 21-6301 (a)(6)];

    • Suppressors and silencers cannot be used with a firearm [K.S.A. 21-6301 (a)(4)]; and

    • Criminal discharge of a firearm is reckless and unauthorized discharge of any firearm at any person, 
       or at a dwelling, or at a structure or vehicle, except in self-defense [K.S.A. 21-6308, 6308a];

Location Restrictions: Certain Campus buildings and/or Public Areas(3)  within the Campus may be permanently or temporarily designated to prohibit concealed Handguns with the installation or use of Adequate Security Measures.  Appropriate notification will be given and posted in the event that an area of the campus has been designated to permanently or temporarily prohibit concealed Handguns.

Facilities which are leased/occupied by Barton fall under this policy unless the facility owner has lawfully excluded or permit Handguns from their facility.  Facilities such as Federal military installations, correctional facilities, etc. may have policies and procedures exclusive to those facilities.  Individuals are expected to comply with the policies imposed by the location.  The possession/transportation of a handgun in college owned vehicles is prohibited (with exception to Concealed Carry section IV).

Safety Requirements: To reduce the risk of accidental discharge on Campus, when carrying a concealed Handgun on Campus (whether on the person or in a carrier), the concealed Handgun is to be secured in a holster that completely covers the trigger and the entire trigger guard area and that secures an external hammer in an un-cocked position through the use of a strap or by other means.  The holster is to have sufficient tension or grip on the handgun to retain it in the holster even when subjected to unexpected jostling.  Handguns with an external safety are to be carried with the safety in the “on” position.  Semiautomatic handguns are to be carried without a chambered round of ammunition and revolvers with a hammer resting on an empty cylinder.

Storage:  Handgun storage is not provided by Barton Community College.  Handguns that are not in the individual’s exclusive and uninterrupted control may store a Handgun in:

    • The individual’s vehicle when the vehicle is locked and the Handgun is secured in a location within 
       the vehicle that is not visible from outside the vehicle.

    • A dorm room or office in a secure, locked, storage device that conceals the gun from view.  Such    
      storage devices shall be provided by the individual who possesses the handgun and must meet 
      minimum industry standards for safe-keeping of handguns.  These storage devices must be secured 
      to a fixed object in the room with a cable locking device.

Specifically, it is prohibited for any individual to store a Handgun:

    • in a vehicle that is unlocked or when the Handgun is visible from outside the vehicle,

    • in a college owned vehicle,

    • in an individual’s assigned office or dorm room when not locked in a secured storage device 
      (meeting minimum industry standards for safe-keeping of handguns),

    • in a classroom or any other campus facility,

    • in an unattended backpack/carrier,

    • in any type of locker, desk, closet, etc. not intended for handgun storage or,

    • in any other location and under any circumstances except as specifically permitted by this policy 
      and by state and federal law.

Training:

Individuals are encouraged to obtain training in the proper handling of concealed Handguns.  Concealed carry classes are available locally.  The lawful carrying of a concealed Handgun has its own risks.

Violation of Policy:

Any person violating this policy may be subject to appropriate disciplinary action, including but not limited to suspension, termination, expulsion, immediate removal from the campus, and/or campus housing, and/or arrest. This includes the accidental or unintended discharge of a firearm in violation of K.S.A. 21-6308.

Notice:

Any report of Weapons being openly displayed on Barton’s campus will be responded to by the Campus Safety Department and the Barton County Sheriff’s office.  The lawful carrying of a concealed Handgun should not create concerns on campus; however, anything other than the lawful carrying of a concealed Handgun has the potential to create confusion and additional risks and will be responded to by Campus Safety and the Barton County Sheriff’s office.

It is the responsibility of the individual choosing to Concealed carry to be aware of both Federal and individual state laws regarding the concealed carry of weapons into other jurisdictions that they may travel to.  There are significant differences in laws between Kansas and other jurisdictions.

Reporting:

Individuals should report violations of this Policy to the Campus Safety Department

    • Call extension 217

    • Anonymous reporting can be sent via the Barton Guardian app

    • Email Campus Safety

Emergency reports concerning threats or violence on campus should call 911 and Campus Safety at extension 217.

Approved by: President
Date: 6/27/13
Revision(s): 6/26/17 (Effective 7/1/17)

(1) “Weapon” means weapon described in K.S.A. 21-6301, as further defined under K.S.A. 75-7c20; however, for purposes of this Policy, includes knives more than 4 inches in length.
 

(2) “Handgun” is defined as a “firearm. Pursuant to K.S.A. 75-7c02, with cross-reference to K.S.A. 75-7b01.  Specifically, under K.S.A 75-7b01, it is: (1) a pistol or revolver which is designed to be fired by the use of a single hand and which is designed to fire or capable of firing fixed cartridge ammunition; or (2) any other weapon which will or is designed to expel a projectile by the action of an explosive and which is designed to be fired by the use of a single hand.

(3)“Public Areas” is defined at K.S.A. 75-7c20

Policy 1165 - Conflict of Interest

Procedure 2165 – Conflict of Interest

The Board of Trustees, administrators, faculty, and staff at Barton Community College recognize a shared responsibility to protect the integrity of the institution and to conduct business according to the highest legal and ethical standards. Therefore, it is the responsibility of the President to ensure that the College, its Board members, and employees adhere to standards and principles that are legal, ethical, and morally correct and avoid actual, potential, or perceived conflicts of interest.

(Approved by President on 6/1/15)

Policy 1166 - Copyright Law

Procedure 2150 - Use of Copyright Materials

It is the intent of Barton County Community College to support academic freedom while complying with all applicable copyright laws (U.S. Copyright Law of 1976) and provisions thereof, including those pertaining to Fair UseTEACH (Technology, Education and Copyright Harmonization) Act, and the DMCA(Digital Millennium Copyright Act).

Barton County Community College will comply with the requirements of the TEACH Act by the following:

             1. Barton County Community College is an accredited nonprofit institution.

             2. Barton County Community College has a copyright policy for students, educators, and staff in place.

             3. The college will provide informational materials regarding copyright law.

             4. Notice to students about copyright implications of course materials will be provided electronically (course shell) and/or print (on materials distributed in class).

             5. Content is to be available to enrolled students for that specific course.

Barton employees may temporarily copy or digitize legally acquired materials for face-to-face- or online instruction as long as the material is not otherwise available for purchase or licensing as a multi-user as instructional tool such as a textbook, workbook, electronic module, software or course packet.

Barton students meeting the threshold of Barton’s Copyright Law Policy are reminded they still need to adhere to Barton’s Academic Integrity Policy and Procedure for attribution of materials through citation. Violation of U.S. Copyright Law is defined as a criminal offense (See #10) in procedure 2611 - Student Code of Conduct.

(Approved by President on 10/31/16)

Policy 1170 - College Record Retention and Security

Procedure 2170 – Record Retention 
Procedure 2175 Barton Community College GLBA Required Information Security
Procedure 2176 Student E-mail Account Retention

The President or his/her designee has the authority to establish procedures for college record retention and security.

(Revised and approved by President on 4/23/18)

Policy 1175 - Campus Safety

Barton Community College provides for a comprehensive learning environment and is committed to the success of each student. Essential to our commitment is the safety and security of our students, employees, guests, and visitors.

It shall be the responsibility of the Campus Safety Department to help preserve the peace, prevent crimes, detect and report violators, protect life and property, and to see that the laws of the State of Kansas, and the safety policies and procedures of Barton Community College are enforced on the Barton County campus.

Any student, employee, guest, or visitor who witnesses a crime, or identifies a potential hazardous situation is encouraged to contact the Campus Safety Department at 620-792-9217 or File a Report.

(Approved by President on 6/25/18)